how to find wps pin for printer
Technology

How to Find the WPS PIN for Your Printer

September 23, 2024
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In today’s world of wireless technology, connecting printers to a Wi-Fi network has become a common need for home and office users alike. One method for establishing a secure connection between a printer and a wireless network is by using the WPS (Wi-Fi Protected Setup) feature. If you’re setting up your printer for the first time or reconnecting it to a new network, you may come across a prompt asking for the WPS PIN.

This guide will cover everything you need to know about the WPS PIN—what it is, why it’s important, how to find wps pin for printer models, and how to use it to connect your printer to a wireless network.

What is the WPS PIN?

The WPS PIN is an eight-digit code that is automatically generated by your printer during the setup process. This code acts as a secure key that allows your printer to communicate with your Wi-Fi router. Instead of manually entering the network’s SSID and password, you can use the WPS PIN to establish a quick and secure connection between the printer and the router.

There are two ways to connect your printer using WPS:

  1. WPS PIN Method: The printer generates a PIN that you enter into your router’s settings.
  2. WPS Push Button Method: This method involves pressing a physical button on both the router and the printer to establish a connection without needing a PIN.

For many modern printers, the WPS PIN is the more common method, as it provides an added layer of security while being simple to use.

Read More: how to connect my canon printer to my laptop wirelessly

Why Do You Need the WPS PIN?

The WPS PIN is important for several reasons, primarily related to network security and convenience. Here’s why you might need the WPS PIN:

  1. First-Time Setup: If you’re connecting your printer to a Wi-Fi network for the first time, the WPS PIN allows for a smooth and secure connection.
  2. Switching Networks: If you’ve recently changed your Wi-Fi network or router, you’ll need to reconnect your printer, and the WPS PIN can help with this process.
  3. Simplifies the Connection Process: Instead of manually inputting the network name (SSID) and password, the WPS PIN simplifies the process by creating a direct, encrypted connection between the printer and the router.
  4. Enhanced Security: The WPS PIN ensures that only authorized devices can connect to your Wi-Fi network, preventing unauthorized access.

How to Find the WPS PIN on Your Printer

The location of the WPS PIN varies depending on the printer model and whether the printer has a touchscreen interface or uses buttons for configuration. Below, we outline steps to find the WPS PIN for different types of printers.

1. Finding the WPS PIN on Printers with a Touchscreen Display

For printers with a touchscreen display, finding the WPS PIN is straightforward. Here’s how to locate it:

Steps:

  1. Turn on the printer and make sure it’s in a ready state.
  2. Tap the Wireless or Network icon on the printer’s home screen. This will open the wireless settings menu.
  3. Select Wi-Fi Protected Setup (WPS) or Wireless Setup Wizard.
  4. Choose the WPS PIN option. The printer will generate an 8-digit WPS PIN and display it on the screen.
  5. Write down the WPS PIN as you’ll need to enter it into your router’s configuration page within a certain time limit (usually about 90 seconds to two minutes).

If you miss the time window, don’t worry—you can generate another WPS PIN by repeating the steps.

2. Finding the WPS PIN on Printers Without a Touchscreen

If your printer does not have a touchscreen, the process for finding the WPS PIN is slightly different. For these models, you will need to use the physical buttons on the printer to trigger the WPS setup.

Steps:

  1. Turn on the printer and make sure it’s ready for setup.
  2. Press and hold the Wireless button (or the Wi-Fi button) on the printer until the wireless light starts blinking. This indicates that your printer is in WPS mode.
  3. Depending on the model, your printer may print a Network Configuration Report that includes the WPS PIN.
    • To print this report, you may need to press and hold the Wireless and Information buttons simultaneously for a few seconds. This will generate a printout with your printer’s network details, including the WPS PIN.
  4. Locate the WPS PIN on the report and use it to connect your printer to the Wi-Fi network via your router’s settings page.

For some models, you may need to consult the user manual to determine the exact button combination required to trigger the WPS setup mode.

3. Using the Printer’s Software or Mobile App to Find the WPS PIN

Many modern printers can also be configured using the manufacturer’s mobile app or desktop software. For example, HP, Canon, and Brother printers often come with apps that streamline the setup process, including finding the WPS PIN.

Steps (Using HP Smart App as an Example):

  1. Download the HP Smart app from your app store (available for Android, iOS, and desktop).
  2. Connect the app to your printer by following the on-screen instructions.
  3. Navigate to the Network Settings or Advanced Settings section within the app.
  4. Select the Wi-Fi Protected Setup (WPS) option and then choose WPS PIN. The app will display the WPS PIN for your printer, which you can then enter into your router’s settings.

This method can be particularly helpful if you are not able to access the printer’s physical control panel.

How to Use the WPS PIN to Connect Your Printer to Wi-Fi

Once you have located the WPS PIN, you can use it to establish a wireless connection between your printer and the router. The exact steps vary slightly depending on your router model, but the general process is similar.

Steps to Connect Using WPS PIN:

  1. Log into your router’s configuration page: Open a web browser on your computer and type your router’s IP address (commonly 192.168.1.1 or 192.168.0.1) in the address bar. This will take you to the router’s login page.
  2. Enter your router’s admin username and password.
  3. Once logged in, navigate to the WPS settings section (this is typically found under the wireless or network settings menu).
  4. Select the option for WPS PIN and enter the 8-digit PIN generated by your printer.
  5. After entering the PIN, the router and printer will automatically establish a secure connection. The wireless light on your printer will stop blinking and remain solid, indicating a successful connection.

Once the printer is connected to the Wi-Fi network, you should be able to print wirelessly from any device that is on the same network.

Troubleshooting Common WPS PIN Issues

1. WPS PIN Not Accepted by Router

If the WPS PIN is not being accepted, here are a few things to check:

  • Check for typing errors: Make sure you are entering the correct 8-digit PIN without any mistakes.
  • Regenerate the PIN: If the PIN has expired (which typically happens after 90 seconds to two minutes), generate a new one by repeating the steps mentioned above.
  • Restart your router and printer: Sometimes, a simple reboot can resolve connectivity issues.

2. Printer Fails to Connect to Wi-Fi

If your printer fails to connect even after entering the correct WPS PIN, try the following:

  • Ensure a strong Wi-Fi signal: Make sure your printer is within range of the Wi-Fi router.
  • Update router firmware: Outdated router firmware may cause issues with WPS connectivity. Check for firmware updates and apply them if necessary.
  • Use the HP Smart app or other printer software to connect: If the WPS method isn’t working, try connecting your printer using the manufacturer’s app or desktop software.

3. No WPS PIN Option Available

If your printer does not display the WPS PIN option or if the WPS setup process seems to be missing, consider the following:

  • Check the user manual: Some printer models may not support the WPS PIN method, and the user manual can confirm whether this option is available.
  • Use the WPS Push Button Method: If your router and printer support the WPS Push Button method, try using this as an alternative. Press the WPS button on your router and then press the Wireless button on your printer to connect the two devices.

Alternative Methods to Connect Printers to Wi-Fi

If the WPS method doesn’t work or if your router doesn’t support WPS, there are alternative ways to connect your printer to the Wi-Fi network:

1. Manual Wireless Setup via Control Panel

For printers with a touchscreen display, you can manually enter the Wi-Fi network’s SSID and password through the control panel.

2. Using the Printer’s Software

You can use the printer’s installation software (such as the HP Smart app or Canon PRINT app) to set up the wireless connection. These apps guide you through the process of selecting your Wi-Fi network and entering the password.

3. Wired Connection

If wireless setup is not possible or preferred, you can always connect your printer directly to your router via an Ethernet cable for a reliable, wired connection.

Conclusion

The WPS PIN is an essential feature that allows you to quickly and securely connect your printer to a wireless network. By following the steps outlined in this guide, you can easily find the WPS PIN for your printer and use it to set up your printer with minimal hassle. Whether your printer has a touchscreen or uses physical buttons, the process is straightforward and can save you time during the setup process.

If you encounter any issues, remember that there are alternative ways to connect your printer to Wi-Fi, including manual setup and using the printer’s software or mobile app.